Sample Tracking Software and Auditing

SAMPLE TRACKING SOFTWARE AND AUDITING

Sample tracking software that delivers complete traceability. Generate unique reference numbers automatically for each sample. Core sample details, such as location and sample type are tracked as values change for a complete audit history. Comprehensive sample profile information is captured including sample and tissue type, tissue collection details and associated patient and project information

Generate barcode labels for samples, customising the information contained within each label to display the required data. Print barcodes for a single sample or for multiple samples. Integrate with barcode printers to scan barcodes for quick sample retrieval.

Speed

Log samples rapidly

Accuracy

Automate data and sample processing deliver inbuilt auditing

Integration

Integrate with barcode scanners and label printers

KEY FEATURES

Rapid Sample Entry 

Quick sample entry screens allow multiple samples to be entered and barcode labels generated. Whether samples are part of the same sample group, such as tissue or whether multiple sample group types are to be entered Achiever’s rapid sample entry screen facilitates data entry.

Sample Aliquot Generation

Generate sample aliquots from the parent record for complete traceability with a ‘sample family history’ view available from both the ‘parent’ and ‘child’ records. Quickly navigate between samples within the same family.

Sample Validity Management

Track and monitor the validity of a sample through comprehensive sample location and check in/out auditing.  Achiever’s Sample Check In/Out process captures details each time the sample is removed from its current location including details of who checked the sample out, when and for what purpose.  Understanding a sample’s movement helps your laboratory personnel to assess the validity of a sample and provides a complete chain of custody for each sample.   Those samples currently checked out are easily identifiable and can be quickly checked in when required with audit information captured as part of the checking in process.

Samples depleted during any testing or analysis are flagged accordingly in Achiever.

Composite Sample Management

Create composite samples, such as Tissue Microarrays, within Achiever with each sample’s position within the composite sample recorded any requests for removal can be  effectively managed

External Sample Request Management

In-built processes are available to manage external sample requests received by biobanks and bio-repositories providing laboratory staff with  complete chain of custody details for each sample.  Details of the person who requested the sample, reason for the request, who approved the request and, if the sample is to be returned, the expected return date are captured for complete traceability.  Any rejected requests are appropriately managed with reasons for rejection recorded.  Where only part of the sample is required aliquots can be generated for the required amount with a complete family history record captured for reference. Dashboards highlight any samples due for return which allow laboratory staff to monitor and chase up any samples where required.

Audit Management

This sample tracking software provides complete sample auditing and sample tracking functionality, which is available to record changes by laboratory staff to core sample information. Audit trail information captured includes details of the field changed, value before the change, value after the change, date and time of the change and the name of the user who made the change.  In addition, Chain of Custody details including the person who checked in the sample, the person that the sample is checked out to (where relevant), the storage location of the sample, details of processing and projects included in are all captured on the sample and in the audit history details.

SEE WHAT OUR CUSTOMERS SAY

“The NUHT biobank team then went through a full HTA audit within three days of go-live and received a glowing HTA assessment.

The quality of the donor, consent, storage and tissue viability data massively increases the value of the tissues to researchers.”